When it comes to maintaining your office environment, building and facilities managers often face the decision of whether to tackle projects themselves or hire professional help. While a DIY approach can be cost-effective and satisfying, some tasks are best left to the experts. Here’s a guide to help you decide when to roll up your sleeves and when to call in the pros.
DIY – When to go it alone
Minor repairs and touch-ups
Small repairs such as fixing leaks, patching holes in walls, or replacing light bulbs can easily be handled in-house by a qualified person. It just requires the right tools and the right skill set that most facility managers possess. Similarly, touching up paint or tightening loose cabinet handles are straightforward jobs that can be done without any professional help, just as you would at home.
Routine maintenance
Routine tasks like regular cleaning, replacing air filters, and inspecting emergency equipment can be efficiently managed by your existing maintenance team. Establishing a scheduled maintenance plan ensures these tasks are performed consistently, preventing small issues from becoming bigger problems.
Cosmetic changes
Simple cosmetic updates, such as rearranging furniture, adding new decor, or installing shelving, are perfect for a DIY approach. These projects typically don’t require specialised skills and can be a great way to refresh the look of your office space without significant investment.
Professional help: when to call the experts
Major refurbishments and structural changes
For significant refurbishment or structural changes, hiring professionals is essential. This includes tasks like knocking down and erecting walls, installing electrics, or making major plumbing modifications. Professionals ensure the work is done safely, within industry standards, avoiding costly mistakes, potential hazards and possible annulment of insurances.
Specialised skills and equipment
Tasks that require a particular set of skills, certifications, or equipment should be left to the experts. For example, HVAC system repairs, advanced electrical work, or lift maintenance demand trained professionals with the right tools, knowledge and insurance. Attempting these tasks without proper expertise can lead to serious safety risks and costly repairs.
Complex installations
Installing complex systems such as security systems, fire alarms, or intricate IT networks requires professional assistance. These installations often involve intricate wiring and configuration, and any errors could compromise the function and security of your office space.
Compliance and safety
When projects involve compliance with building codes, safety regulations, or environmental laws, it’s crucial to hire professionals. They have the knowledge to navigate regulatory requirements and ensure that all work is compliant, avoiding legal issues and potential fines.
Weighing up the options
When deciding between a DIY approach and professional help, consider the scope and complexity of the project, the skills and resources available, and the potential risks involved. For minor, straightforward tasks, DIY can save time and money. However, for larger, more complex projects, investing in professional help ensures the job is done correctly and safely.
Being able to do certain DIY jobs at home doesn’t always qualify you for doing the same in the office – changing a light bulb is one thing, but if you have to climb a tall ladder in the office to do it, that could compromise safety at work rules… Always check with the building owner, facilities management team if there is one, or human resources first.
Do bear in mind, if you have had a professional refurbishment in your office, the work and furniture/equipment maybe under guarantee for some time, so before you feel you have to tackle it yourself or look at paying someone else, check whether the original company can be recalled.
